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Conflicts of Interest

Thinking4Media Limited

Conflicts of Interest – One‑Page Employee Guide

What is a conflict of interest?

A conflict of interest happens when your personal interests — or the interests of someone close to you — could influence, or appear to influence, your decisions at work. Even the appearance of a conflict can damage trust.

Common examples

  • Working for or advising a competitor

  • Close friends or family at a client, supplier, or agency

  • Personal financial interest in a company we work with

  • Freelance work that overlaps with our services

  • Receiving gifts or hospitality that could influence judgement

  • Using confidential information for personal gain

If something feels like a conflict, treat it as one.

Your responsibilities

  • Act in the best interests of Thinking4Media

  • Avoid situations that could create a conflict

  • Declare any actual, potential, or perceived conflict immediately

  • Step back from decisions where you have a conflict

  • Follow guidance from your manager or the Managing Director

You won’t be penalised for declaring a conflict — only for hiding one.

Gifts, Hospitality & Entertainment

Gifts and hospitality can create conflicts if they influence — or appear to influence — business decisions.

Acceptable

  • Modest hospitality (coffee, lunch)

  • Low‑value branded items

  • Industry events with prior approval

Not acceptable

  • Cash or vouchers

  • Expensive or frequent gifts

  • Anything offered during a pitch, tender, or negotiation

  • Hospitality that feels excessive or creates obligation

What to do

  • Declare all gifts or hospitality

  • Get approval before offering gifts on behalf of the company

  • Decline anything inappropriate or uncomfortable

How to declare a conflict

Speak to:

  • Your line manager

  • The Managing Director

A short conversation is usually enough. Some cases may require written disclosure.

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